Severe Weather Threat Action Plan - Do You Have One?
by Kristin Binford - Successful Venue Owner and Secret Sharer
Severe weather is a possibility on any wedding day. Do you have a plan?
When the threat of bad weather is imminent, stress is high. As a venue in the midwest, my venue Haue Valley, has dealt with tornado threats several times over the last five years.
Your staff and other vendors will be looking to you a plan. It's critical that you have a plan. Don't just wing it.
If I asked your team today, would they know what to do in the case of bad weather? Meaning, you can't just have a plan, you have to proactively communicate it so that everyone on your team is working together in that fast-moving high-stress situation to execute it.
[Please note that this post does not contain legal advice and you should contact your attorney for specifics regarding your liability in situations such as these.]
Be Prepped and Ready
Create and document the plan
There are a few elements to consider. How will you communicate to guests the threat of bad weather? (Will the DJ make an announcement? Will your staff?) Where should guests and vendors go if a threat is upon you? After the threat is over, what is your plan if the power goes out? Will the party still continue? How will you handle drunks who don't want to take shelter? Will the bar close down? With the music stop?
I would encourage you to have the bride or groom elect a decision maker for the day (more on that in future articles) and that prior to the weather turning bad that you proactively communicate the plan with this person as well.
Hold a staff meeting to cover the specifics
Once you have created the plan, it's critical that your entire team knows it. At least twice per year review the plan again at team meetings, and make sure it is part on your new hire orientation process.
Purchase a generator or other lighting sources
Many venues have whole system generators that will automatically turn on if the power goes out. This is an especially great idea for venues that operate year-round where lack of heat or AC following a storm would be a major issue. If you don't have a generator, consider purchasing bright LED camp lights (we like these) and a quality sound system with a microphone so that the party can continue if there is no damage. Here is a great option for around $125.
If You Expect The Threat of Severe Weather on a Wedding Day
Proactively remind your staff of the plan
Ensure flashlights and lighting sources have fresh batteries
Ensure your shelter space is clear and ready to use
Proactively communicate the plan with your couples "Decision Maker for the Day"
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